Posts tagged ‘party tips and ideas’

Easy 4th of July Centerpieces

If you’re running low on inspiration for your Independence Day celebration, here are some quick ideas for easy 4th of July centerpieces. Notice the everyday containers used? I’m sure you have something laying around the house that would work just as well. And yes, food can make a great centerpiece, especially when it’s this cute!

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July 2, 2012 at 5:57 pm Leave a comment

Creating a Celebration Plan for the Year

http://www.youtube.com/watch?v=gfdsZQNbej0

Continue Reading January 24, 2012 at 1:49 am Leave a comment

Make Your Milestone Birthday Party Memorable

July 5th is my birthday, the day after all the Independence Day celebrations. Everyone was back at work. My kids were enjoying a summer’s day with the neighborhood kids. In the afternoon, one of my daughters had a swim lesson, but other than that, there was nothing much going on; no plans for any sort of birthday celebration that I knew of. That’s alright, I told myself. It isn’t a milestone birthday, after all.

When I was small, it seemed every birthday was celebrated in grand fashion. Now a days it seems folks only celebrate the birthdays with a zero or a five after the first number—milestone birthdays—and of course, the La Quinceanera and the Bar and Bat Mitzvahs when one turns 15 and 13 respectively, not to mention Sweet 16 and that all-important 21st (in some states 18th). That’s cool, I thought, such birthdays should be celebrated in high style.

While I prefer the childhood notion of making each birthday a memorable fete, it isn’t always practical or cost effective. In keeping with today’s trend, here are a few tips and tricks for celebrating those milestone birthdays in style and always from the heart:

  1. Think about the birthday boy and girl. What does he or she like? What does he or she like to do? Does he or she like large groups or intimate gatherings? Where’s their favorite place to spend time? The answers to these questions will help resolve the four W’s – the Who, What, Where, When.
  2. Answer the following question as best you can. What is your intention for the party? This is the fifth W and the one that will set your party apart from others because it will create a context for the celebration to occur.
  3. Use balloon bouquets. Nothing says “party” like balloons. I don’t care how old you are, you’re never too old or too young to enjoy these festive decorations. Balloons can be used in dozens of ways. Consider balloon bouquets on sticks. They’re simple to create and make quick and easy centerpieces. 
  4. Be sure to add at least one photo element to a milestone birthday party. Ideas include a photo cake or photo flags stuck into cupcakes. Having photo albums on display or creating fun collage frames with themes like “In the Life Of,” “Decades,” or “This is Your Life” are fun ways to get guests involved in the mood of the party. You can also use the windows around the party area as built-in photo frames to showcase the birthday boy or girl. If nothing else, consider photo thank you notes.
  5. Create a special keepsake for the birthday boy or girl to document the event and everyone who was there, be it a platter, book, frame or other creative gift. Whatever gift you choose, be sure it is one they will treasure for a lifetime.

This month on “Shelby’s Secrets to a Great Party!” I’ve designed a party plan for a 1st birthday and it’s filled with many of the ideas above. Tune in to see how it all comes together. The great thing about this party plan is that it can truly be adapted for any age and gender.

You know, if I’ve learned anything over the last few years of working with clients and sharing my love of connection, it’s that everyday is cause for celebration. This year, even though my birthday wasn’t a milestone, the evening spent with friends and family, laughing, connecting, and enjoying the moments, was celebration enough.

July 2, 2011 at 6:02 pm Leave a comment

The Do’s and Don’ts of Using Online Invitations

Let me set the record straight. I love on-line invitations. I think sending an electronic invitation, or evite, is good for the planet, convenient, and extremely cost effective. However, the lack of etiquette that often comes with this modern convenience would not meet the approval of Emily Post. Here’s how to show good etiquette when using online invitations:

WHEN PREPARING AN ONLINE INVITATION
DO send a Save-the-Date evite if you need to get a head count well ahead of time.
DO ask for regrets with your Save-the Date evite. If not sending a Save-the Date, simply send out your evites two weeks ahead of time.
DO address your evite to a specific person or people. If you’re inviting siblings or a couple, be sure to use their names. This extra effort conveys that you care about your guests and really want them to be part of the celebration.
DO make your invitations inviting. Think about your theme and choose virtual paper, envelope, rubber stamps, postage, etc. that coordinate. If you can’t find something that matches your theme, choose a template that has the right colors and allows for a photograph instead.
DON’T just send an email. With all the great FREE online invitation services available, there are no excuses. A customized evite lets your guests know that you’ve put some thought into this party. I’m partial to PunchBowl.com, but some other’s include SmileBox.com, PurpleTrail.com, AnyVite.com, and of course, Evite.com.

WHEN WRITING AN ONLINE INVITATION
DO include the Four W’s. (who, what, when, and where)
Who is the party for? What are you celebrating? What is the occasion? When is the party, the date and time? Where is it being held? Evites are meant to be convenient but you still need to provide all the pertinent information.

DON’T forget to include other pertinent information when needed, such as: your theme, costume requirements, venue or parking information, request for dietary requirements, and anything guests should bring, like special group gifts or props, and registry info.

DO proofread your copy then have someone else proofread it. If that’s not possible, read the copy out loud, word for word, very slowly to make certain you’ve used your best grammar and punctuation. It’s always nice to put your best foot forward.

WHEN RESPONDING TO AN ONLINE INVITATION
DO respond as soon as possible to an online invitation. I always encourage my clients to respond to an evite as soon as they receive it. If you can’t make the event, respond “No” right away. This allows the host to invite more people if need be (especially important for children’s parties), and it helps with knowing how many supplies to purchase, how much food to prepare, and gifts to buy or make. If you have to check on dates or babysitters, then respond as a “Maybe” right away. This lets the host know that you’ve seen the invitation and that you’re trying to work it out. The “maybe” button was added as a courtesy. Use it! To not respond at all or wait until the final days before the event, is just plain rude. Don’t be rude.

Father’s Day is coming up fast on Sunday, June 19th, and since Father’s Day celebrations tend to be informal and often times planned at the last minute, this is a perfect time to practice these online invitation do’s and don’ts.

Speaking of Father’s Day, if you’re looking for some SLICK party ideas for Dad, check out my NASCAR Father’s Day BBQ at YouCanPlanAParty.TV. We’ll get you all REVED UP and RARIN’ to go with great ideas for honoring dad in a fun and colorful way! Here’s a quick peek…

June 2, 2011 at 4:09 pm Leave a comment

Celebrate Anywhere With These Menu Photo Place Cards

Making a Menu Photo Place Card that you can use at any home gathering or restaurant, helps to make your guests, or guest of honor, feel special. They are unique place cards because they are personalized with a pop up photo, event name and date, and planned menu.

If you aren’t computer savvy, or your home color printer can’t handle heavy card stock, you can opt to have your local print shop, Kinko’s or other speedy printer, set them up for you. Be sure to specify that the paper has to be heavy for these place cards to work.

These instructions will demonstrate how to create Menu Photo Place Cards for each guest using a photo of the guest of honor. Begin by clicking this link to retrieve a Word template from the How-To section on the YouCanPlanAParty.com website, or make your own by following the simple directions below. Remember to use paper and ink colors that are complimentary to your chosen theme.

You’ll need a photo of the guest of honor, or one that is fitting for the occasion, that is approximately 3×5 inches for best results. Using your word processing program, center the photo at the top of the page then drop it down about two to three inches. Centered just below the photo, type in the event name. Under the event name, type in the date. For an added touch, skip a line and then list the menu, centering one item per line. Skip another line and type in a guest’s name. Print the card out on glossy card stock for a high-end look. Remember to make one for each guest by name.

The important thing to note here is that the trimmer (or thinner) the place cards are, the more professional they will look. Carefully trim each side of the paper however much you feel is best. Now for the fun part – on a cutting mat, cut around the photo using a metal ruler and an Exacto knife, a little more than half way down on each side and across the top. When you’re finished, fold the card in half to see the photo pop up from the top.

Some variations to consider: (1) Do this all by hand. Write the information on a fold-over card and glue a photo on each so it extends above the fold. (2) Use different photos of your guest of honor or of each guest for fun and variety. (3) Depending on the occasion, use vintage photos. For example, for an Easter table, choose a photo from a Victorian postcard, or use a lovely photo of the Sader plate for Passover. (4) Experiment with colored card stock and ink colors that coordinate with your event theme, and the colors in the photo(s). (5) If hosting a large party at a restaurant, take your place cards with you for an added special touch.

April 14, 2011 at 10:04 pm 2 comments

Plan Back-To-Back Holidays With Ease


Spring is here and if you plan to host a Passover, Easter, Mother’s Day, or other springtime event, now is the time to start planning. Planning now will pay off big especially if you’ll be hosting all three back-to-back holidays, as I will be. My “easy six-element approach to party planning” makes situations like these simple to manage. Here are a few useful tips and tricks.

Time is a precious commodity. I’m a wife and an involved mother of two who works, I get it. That’s why I put together a beautiful Garden Brunch Party Plan for Mother’s Day which can easily be adapted for Passover or Easter.

TIPS & TRICKS #1 – Watch the six short video clips on this month’s episode of Shelby’s Secrets to a Great Party! for loads of great ideas that you can use for your own spring parties. For example, you’ll learn how to: develop theme ideas that will please your guests or guest of honor; make long-stem flower invitations; create baked eggs that are fabulous centerpieces to any brunch; design an easily customizable photo place card for any holiday; give a unique keepsake sure to illicit emotions; and set a beautiful table.

TIPS & TRICKS #2 – One of the secrets to planning successful celebrations and keeping your cool, is staying organized, even for the simplest party. Staying organized is easy when you use efficient checklists and worksheets to help you stay the course.

TIPS & TRICKS #3 – Click to download the one form that will make your party planning life simpler, Quick Six Worksheet. It won’t do all the work for you and you’ll certainly need to make other lists, I’m sure, but it gives you a great place to start. Make a copy for each event you’re planning this spring and start working the six-step formula.

The Quick Six Worksheet is part of my Planner Pack. Learning to use the Planner Pack is one of the best ways to avoid getting stressed about your upcoming gathering, or gatherings. The reason the included worksheets and lists work so well is that they allow you to get your thoughts and ideas out of your head and onto paper so that you can stop worrying about them. Having all of your party planning notes and information in one location assures that what you need to accomplish gets done on time, allowing you to relax and enjoy the celebration along with your family and friends. The Planner Pack is available for download on the Party Mart Page at YouCanPlanAParty.com for just $14. Make a copy for every party you host. We also offer a matching three-ring binder to help keep it all together.

TIPS & TRICKS #4 – Whether Easter, Passover or Mother’s Day, think of your gathering as a gift you’re giving your friends and family. Then ask yourself “why?” Why am I giving this party? What is my intention? What experience do I want my guests to have? What do I want my guests or guest of honor to feel? How can I create a lasting impression? Having a clear intention for your celebration will help keep you focused on what’s necessary. It also helps with the budget, putting dollars where they’re needed. Most important, having a clear intention for your party goes a long way in making your guests feel special and important.

TIPS & TRICKS #5 – Here are some great shopping resources for unique items. Whether looking for vintage Easter stuff, cool Passover items, or one-of-a-kind Mother’s Days gifts, these sites have something for everyone.

www.blumchen.com/easter_shop.html
www.bargainjudaica.com/default.aspx
www.zazzle.com/shelbysemail2

April 4, 2011 at 4:29 am Leave a comment

Event Planning Using a Party Design Board


To help visualize how all the elements for a party will come together, create a “Party Design Board.” Much like an interior designer’s sample board, you’ll need a 2 x 3 foot corkboard, two pieces of ribbon the length of the board diagonally, and push pins.

The first layer on the Party Design Board includes samples of things having to do with your Theme, Mood, and Colors, and Decorations and Ambiance. These elements of a successful party from the heart set the background—the tone, foundation, and backdrop—for your celebration. Using my Mad Hatter’s Tea Party as an example, I placed the special party napkin I’ve chosen in the middle of the board because it provides my color scheme quite nicely. Adding a photo of the scene-setter backdrop I’ll be using, a sample of the Astroturf, and maybe an artificial flower or two illustrates how I plan to transform my party room into an indoor garden.

The second layer divides your board into four triangular sections. These four sections represent the four remaining elements of a successful party: Invitations, Food and Beverage, Activities, and Special Touches. Make a giant “x” with the two pieces of ribbon by pinning one end of the ribbon in the upper left corner and bring it down to the lower right corner, and pin it. Repeat the process on the other side, bringing the second piece of ribbon from the upper right corner down to the lower left corner and secure with push pins.

The top quarter is for invitation items, such as paper materials, ribbon, stickers, and any other embellishments you plan to use, or simply attach a completed invitation.

The bottom quarter is for food and beverage items, such as a recipe card, photo of a special dish or serving piece, and/or a menu for the party.

The left quarter is the activities section. This is where you work out how to get your guests engaged in something, be it entertainment, games, or good conversation. I attached my music playlist, a list of skits for guests to perform for prizes, a sample riddle card to help them find their hidden prizes, and the teacup-shaped gift box I plan to wrap their prizes in.

Finally, the right quarter is the special touches section. Here, you place samples of items that add heart and meaning to your celebration; making it a gathering people will remember for a lifetime. For example, I added a photo of my whimsical party favor, a sample of the favor packaging, and a clever thank you note.

The Party Design Board is a valuable tool or exercise that allows you to “test” the materials you’re thinking of using to see if you’ve created a cohesive party plan. Once your board looks like fun, it’s time to get to work!

This is Shelby Phillips reminding you…when you think party, think easy…think fun!

March 10, 2011 at 10:20 pm Leave a comment

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Shelby L. Phillips

As an intuitive transformational messenger of hope, a communicative wife of 25 years, and an open-hearted mother of two, I take pleasure in telling good news stories, connecting people to the seven dimensions of well-being, and inspiring us to love ourselves and each other because life really is worth celebrating! Find out more about me at ShelbyPhillipsConnects.com

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