Plan Back-To-Back Holidays With Ease
Spring is here and if you plan to host a Passover, Easter, Mother’s Day, or other springtime event, now is the time to start planning. Planning now will pay off big especially if you’ll be hosting all three back-to-back holidays, as I will be. My “easy six-element approach to party planning” makes situations like these simple to manage. Here are a few useful tips and tricks.
Time is a precious commodity. I’m a wife and an involved mother of two who works, I get it. That’s why I put together a beautiful Garden Brunch Party Plan for Mother’s Day which can easily be adapted for Passover or Easter.
TIPS & TRICKS #1 – Watch the six short video clips on this month’s episode of Shelby’s Secrets to a Great Party! for loads of great ideas that you can use for your own spring parties. For example, you’ll learn how to: develop theme ideas that will please your guests or guest of honor; make long-stem flower invitations; create baked eggs that are fabulous centerpieces to any brunch; design an easily customizable photo place card for any holiday; give a unique keepsake sure to illicit emotions; and set a beautiful table.
TIPS & TRICKS #2 – One of the secrets to planning successful celebrations and keeping your cool, is staying organized, even for the simplest party. Staying organized is easy when you use efficient checklists and worksheets to help you stay the course.
TIPS & TRICKS #3 – Click to download the one form that will make your party planning life simpler, Quick Six Worksheet. It won’t do all the work for you and you’ll certainly need to make other lists, I’m sure, but it gives you a great place to start. Make a copy for each event you’re planning this spring and start working the six-step formula.
The Quick Six Worksheet is part of my Planner Pack. Learning to use the Planner Pack is one of the best ways to avoid getting stressed about your upcoming gathering, or gatherings. The reason the included worksheets and lists work so well is that they allow you to get your thoughts and ideas out of your head and onto paper so that you can stop worrying about them. Having all of your party planning notes and information in one location assures that what you need to accomplish gets done on time, allowing you to relax and enjoy the celebration along with your family and friends. The Planner Pack is available for download on the Party Mart Page at YouCanPlanAParty.com for just $14. Make a copy for every party you host. We also offer a matching three-ring binder to help keep it all together.
TIPS & TRICKS #4 – Whether Easter, Passover or Mother’s Day, think of your gathering as a gift you’re giving your friends and family. Then ask yourself “why?” Why am I giving this party? What is my intention? What experience do I want my guests to have? What do I want my guests or guest of honor to feel? How can I create a lasting impression? Having a clear intention for your celebration will help keep you focused on what’s necessary. It also helps with the budget, putting dollars where they’re needed. Most important, having a clear intention for your party goes a long way in making your guests feel special and important.
TIPS & TRICKS #5 – Here are some great shopping resources for unique items. Whether looking for vintage Easter stuff, cool Passover items, or one-of-a-kind Mother’s Days gifts, these sites have something for everyone.
www.blumchen.com/easter_shop.html
www.bargainjudaica.com/default.aspx
www.zazzle.com/shelbysemail2
Event Planning Using a Party Design Board
To help visualize how all the elements for a party will come together, create a “Party Design Board.” Much like an interior designer’s sample board, you’ll need a 2 x 3 foot corkboard, two pieces of ribbon the length of the board diagonally, and push pins.
The first layer on the Party Design Board includes samples of things having to do with your Theme, Mood, and Colors, and Decorations and Ambiance. These elements of a successful party from the heart set the background—the tone, foundation, and backdrop—for your celebration. Using my Mad Hatter’s Tea Party as an example, I placed the special party napkin I’ve chosen in the middle of the board because it provides my color scheme quite nicely. Adding a photo of the scene-setter backdrop I’ll be using, a sample of the Astroturf, and maybe an artificial flower or two illustrates how I plan to transform my party room into an indoor garden.
The second layer divides your board into four triangular sections. These four sections represent the four remaining elements of a successful party: Invitations, Food and Beverage, Activities, and Special Touches. Make a giant “x” with the two pieces of ribbon by pinning one end of the ribbon in the upper left corner and bring it down to the lower right corner, and pin it. Repeat the process on the other side, bringing the second piece of ribbon from the upper right corner down to the lower left corner and secure with push pins.
The top quarter is for invitation items, such as paper materials, ribbon, stickers, and any other embellishments you plan to use, or simply attach a completed invitation.
The bottom quarter is for food and beverage items, such as a recipe card, photo of a special dish or serving piece, and/or a menu for the party.
The left quarter is the activities section. This is where you work out how to get your guests engaged in something, be it entertainment, games, or good conversation. I attached my music playlist, a list of skits for guests to perform for prizes, a sample riddle card to help them find their hidden prizes, and the teacup-shaped gift box I plan to wrap their prizes in.
Finally, the right quarter is the special touches section. Here, you place samples of items that add heart and meaning to your celebration; making it a gathering people will remember for a lifetime. For example, I added a photo of my whimsical party favor, a sample of the favor packaging, and a clever thank you note.
The Party Design Board is a valuable tool or exercise that allows you to “test” the materials you’re thinking of using to see if you’ve created a cohesive party plan. Once your board looks like fun, it’s time to get to work!
This is Shelby Phillips reminding you…when you think party, think easy…think fun!
The ABC’s of Planning a Party Inspired by Curious George
I was watching Curious George the other day with my daughters. On the episode, The Man with The Big Yellow Hat was having a birthday and George, being the generous, fun-loving monkey that he is, wanted to throw him a party to celebrate. The Doorman taught George that to throw a party he just needed to remember “ABCD.” With my ears perked, I listened closely.
“A is for Apartment,” The Doorman said.
“B is for Buddies,
C is for Cake, and
D is for Decorations.”
Brilliant, I thought. The Doorman distilled it down so that even a monkey can throw a party!
Because the parties I design, using my six-element approach, are theme parties from the heart, I’d like to offer letters E, F, and G to the mix.
E is for Environment. Pick a fun theme for your buddies to play in.
F is for Favors. Give everyone a token from your heart.
G is for Games. Get your friends engaged in an activity.
The alphabet of party planning inspired by a monkey…who would have thought!
The Holiday Connection
I love the holidays. Apart from the insanity of staying up past midnight for nights on end, secretly wrapping presents and shopping for last-minute “Santa gifts,” I love the holidays for the warmth and love the season brings.
The holidays are for thinking of others and for me, bringing joy to friends and family. It’s a time of year when we gather to celebrate one another. It’s also a time of year when we express our love for each other and our humanity perhaps a little more than usual. Add automobiles with antlers and wreaths, houses lit up like they’re on parade, decadent meals, sweet treats, and beautifully wrapped presents that sparkle under the tree lights, and this party designer is in heaven!
With the start of the new year, I realized, once all the decorations had been packed away and life returned to it’s daily routine, that all the reasons I love the holidays are also why I love my work. They are all parts of my message that I’m committed to sharing.
In fact, a cornerstone of my party planning philosophy, is to design gatherings around your guests’ likes, wants and favorite things. Fill the party with details that are sure to delight them.
I also believe that connection and sense of community are two of the human souls greatest joys and that they occur naturally whenever people gather together, especially in the spirit of celebration.
That said, there’s nothing quite like a party being thrown in one’s honor to convey to them, “You’re special and important to me.” It is a great way to express your love.
My resolution for 2011 is that this is the year for getting the word out about how important it is to bring the special people in our lives together and celebrating them as often as we can; inviting people to think about parties a little differently so that they can create memorable, heartfelt experiences at their gatherings; and teaching as many people as I can my six-element approach to making it all happen a bit easier.
To this end, I invite you to check out my newest article published at SelfGrowth.com called “Introducing the Six Elements of Party Planning from the Heart.” It’s a great primer of my party design philosophy and six-step formula that can transform the way you think about parties forever.
Here’s to happy beginnings — new years, new messages, new gatherings!
Currently the host of “Shelby’s Secrets to a Great Party!” airing on YouCanPlanAParty.com, Shelby Phillips is an award-winning party design expert with over 20 years experience. Shelby has co-written a book series titled “The Enlightened Party Planner: Guides to Creating Parties from the Heart” and developed a 6-step formula for bring people together to celebrate. She has also been a host and designer on the Style Network’s “Big Party Plan Off,” and owner of a successful event planning and promotions company.
Can You Plan An Open House Potluck Party?
I’m often asked the difference between a “potluck” and an “open house,” and receive comments like, “I just got invited to an open house and I don’t know what dish I should bring.”
So, first, let’s clear up a few party terms and then chat about the benefits to each of these party types so that you can decide what kind of shindig you’re up for creating.
When you throw a POTLUCK you are inviting your guests to share in the task of providing something for the party, traditionally the meal, but this can also include paper goods, drinks, music, or any other “gifts” or talents your friends and family may want to share.
When throwing an OPEN HOUSE, you, the host, are in essence opening up your home and asking your guests to drop by any time that is convenient for them during a specified timeframe. Thus, as the host, you are responsible for providing all the goodies at your party and your guests get to show up, relax and enjoy the mood you’ve created for them.
The great thing about POTLUCKS is that your guests can take an active part in creating the party. Generally they create a more casual type of gathering, and this can be perfect for impromptu celebrations or when budget is a strong consideration.
OPEN HOUSES provide you and your guests an opportunity to mix and mingle and share some time…to just go with the flow. This type of gathering can be anywhere from casual to black tie. In fact, black tie is often a very fun option.
So, what is the difference than between a normal party vs. an open house? Basic party etiquette says that a PARTY starts at a certain time and you should arrive near that starting time, especially if food is being served. Showing up “whenever” would be considered rude, even disrespectful, unless prior arrangements have been made.
At an OPEN HOUSE, however, your guests are free to come whenever they’d like. These types of parties are particularly helpful for example, on busy holidays like Halloween, Christmas Eve, and New Year’s Eve. Also, food menus will be a bit different as you’ll want to serve foods that can sit out on ice or on heat for the duration of the party, and even activities will change from arranged group recreation to more do-it-yourself type entertainment.
There you have it, the basics. This month on Shelby’s Secrets to a Great Party! I’ve put together an Open House Party Plan. Surprise. Surprise! As always, if you have any questions, you can email me at askshelby@youcanplanaparty.com.
Be sure to check out the How-To Video under the RSVP Club member’s section too, as I’m showing you some inventive ways to wrap a bottle (wine, champagne, or sparkling juice) with meaning, the heartfelt way. These ideas make lovely hostess gifts for all those parties you’ll be going to this holiday season, because it is always thoughtful to arrive with a little something for your host.
Wishing you a lovely and safe holiday season, full of warmth and affection.
Currently the host of “Shelby’s Secrets to a Great Party!” airing on YouCanPlanAParty.com, Shelby Phillips is an award-winning party design expert with over 20 years experience. Shelby has co-written a book series titled “The Enlightened Party Planner: Guides to Creating Parties from the Heart” and developed a 6-step formula for bring people together to celebrate. She has also been a host and designer on the Style Network’s “Big Party Plan Off,” and owner of a successful event planning and promotions company.
“New Year’s” Comes Early So Plan Your Party
As a parent of kids in grade-school, the New Year doesn’t begin January 1. It actually begins in September, for this is a time of new classrooms, new teachers, new friends, new play-dates, new clothes, new daily schedules, and everything else that comes with a new school year. Here it is early October and already my calendar is filled with fundraiser dates, school events, and vacation breaks—not to mention birthdays and other special occasions! Multiply all this activity times the number of kids you have, and before you know it, the remainder of the year and on into the next is booked solid.
So, in honor of all you busy, busy people for whom the New Year begins four months early, I offer you a simple Party Plan this month, one that can be used for a Back-to-School event, a Getting-to-Know-You party, a birthday, or a fun anniversary. On this episode of “Shelby’s Secrets to a Great Party!” you’ll learn how to pull off a Jungle Safari Scavenger Hunt simply by watching six short videos.
My party design philosophy is simple. All details can be categorized into six elements: a great theme; inviting invitations; exciting decorations; tasty food and drinks; engaging activities; and heartfelt special touches. When planning a party with clients, we design each element to create a fun, memorable and cohesive Party Plan that guests will remember for a lifetime. Because I use this philosophy on my show, you get to watch the process in action! Six elements, six videos. Now that’s very cool and time efficient!
Our YouCanPlanAParty.com website further supports the Party Plan with specific themed food ideas and recipes, downloadable music playlists, and clever party supply resources. We’ve made throwing a themed party easier than ever, and when you’re a busy person with multiple parties to throw every year, that’s a very good thing to know. So bookmark YouCanPlanAParty.com today and make it one of your New Year’s resolutions to stop by at least once a month and see how we make planning a party fun and easy!
Currently the host of “Shelby’s Secrets to a Great Party!” airing on YouCanPlanAParty.com, Shelby Phillips is an award-winning party design expert with over 20 years experience. Shelby has co-written a book series titled “The Enlightened Party Planner: Guides to Creating Parties from the Heart” and developed a 6-step formula for bring people together to celebrate. She has also been a host and designer on the Style Network’s “Big Party Plan Off,” and owner of a successful event planning and promotions company.
I Celebrate Polaroid!
I’m a huge Polaroid fan. Always have been. In fact, my motto used to be, “I never do a party without Polaroid.” Hence why I miss my Polaroid INSTANT camera so much!
I have this fantasy though that we can bring it back. Yes, I said we – you, me and all my other fabulous readers and viewers out there in cyberspace. Do you think if we started a letter writing campaign it would make a difference?
“Dear Polaroid-
As a party thrower allow me to express my sincere and deep depression over the loss of your INSTANT camera products. Don’t get me wrong; I like the digital age just as much as the next girl, but it’s just not the same. So can you please bring back the Polaroid One-Step, the JoyCam or the Izone with sticker film? I know you must think me old school, Polaroid, but really I’m not that antiquated. I have embraced the technological age with open iArms; I just want to be able to give my party guests instant gratification again. I want to be able to hand them a fabu picture of themselves in an adorable theme-related frame, and be dubbed the best party of the year! Is that too much to ask? Signed, Your Biggest Fan”
Of course my fantasy continues with the following response from Polaroid:
“Dear Biggest Fan-
We at Polaroid understand what a party-thrower-extraordinaire like you needs to dazzle your guests in this technological age. That’s why we created the PoGo INSTANT Digital Camera. It’s a camera and printer all in one! Each pack of film contains paper for 30 sticky-backed prints, so you can just snap, print and share images without connecting to a computer. So go ahead, take that killer group photo, view it, crop it, add a border and print out as many copies as you want to hand out in your party-terrific frames. How’s that for improved instant gratification? Oh yea, and did we mention that we’re taking preorders on the Polaroid 300? That’s a product you might be familiar with…it’s an updated version of our Classic Instant Camera and Film. Oh yes, you heard me correctly – Instant! We thought you’d be happy to know about that. Signed, YOUR Biggest Fans at Polaroid
P.S. We’ve seen your party plans online and we think you’re pretty terrific yourself. In fact, we’ve been looking for the perfect expert party planner to bring Polaroid back to its once glorious heyday. We think you’re that girl! Can we sponsor you?”
What? Fantasies do come true you know! And in the meantime I’m lending a hand at www.savepolaroid.com, apparently we can do a lot more these days than just write letters. Ah, technology. You gotta love it!
Currently the host of “Shelby’s Secrets to a Great Party!” airing on YouCanPlanAParty.com, Shelby Phillips is an award-winning party design expert with over 20 years experience. Shelby has co-written a book series titled “The Enlightened Party Planner: Guides to Creating Parties from the Heart” and developed a 6-step formula for bring people together to celebrate. She has also been a host and designer on the Style Network’s “Big Party Plan Off,” and owner of a successful event planning and promotions company.
A Unique Father’s Day Idea
Have you ever received a hi-tech gadget and were so happy to have gotten the gift, but actually delayed opening the box because you were dreading the set-up process? Well I certainly have. I mean, who has time to read the owner’s manuals and load software? In fact, I think having someone set-up my gift and teach me how to use it, may be almost as good as the gift itself in some cases!
This Father’s Day when considering a “techie” gift for dad, why stop at just the gift? Include a “full service” package for a real added surprise. Give him the gift out of the box, all set-up and working, and then offer to show him how to operate it for himself. Now he’s armed and ready to use it DURING his Father’s Day celebration. What fun!
Gifts this concept will work well for, especially if dad isn’t as technically savvy as he once was, include iPhones, SmartPhones, and cellphones; bluetooth headsets; video cameras and the Flip; digital cameras; iPod, Nano, Shuffle, and other MP3 players; iTouch, iPad, and other portable internet devices; DVD and BlueRay players/recorders; and the Wii, Nintendo, PlayStation and other gaming systems.
Whichever gift you choose, adding the full service package makes this a complete, thorough and thoughtful gift from you!
For more great ideas to rev up your Father’s Day BBQ a bit, check out YouCanPlanAParty.com.
Currently the host of “Shelby’s Secrets to a Great Party!” airing on YouCanPlanAParty.com, Shelby Phillips is an award-winning party design expert with over 20 years experience. Shelby has co-written a book series titled “The Enlightened Party Planner: Guides to Creating Parties from the Heart” and developed a 6-step formula for bring people together to celebrate. She has also been a host and designer on the Style Network’s “Big Party Plan Off,” and owner of a successful event planning and promotions company.
Celebrating Mom on Mother’s Day
I love this month’s episode of Shelby’s Secrets to a Great Party! because the Party Plan is a Garden Brunch to honor Mom. Now whether or not you chose to throw Mom a party for Mother’s Day, do watch the video clips because much of what I introduced as party ideas can actually be made into beautiful heart-felt mother’s day gifts as well.
For example, in the Food & Beverage clip I introduce an idea using personalized ramekins. Signed by the special people in her life, along with a copy of our Baked Eggs recipe, this could be a delicious gift.
In the Activities clip I show you how to put together an “I Love You Because” book, complete with a floral pen inspired by mom’s favorite flower. Filled with heart-felt sentiments, even photos, this gift is unique and momentous.
After watching the Mother’s Day Garden Brunch episode myself, I thought even if someone did one or two of the elements for mom, what a celebration she would have. Being a mother myself, I speak the truth.
To all the mom’s out there…this one’s for you! Happy, Happy Mother’s Day!
Currently the host of “Shelby’s Secrets to a Great Party!” airing on YouCanPlanAParty.com, Shelby Phillips is an award-winning party design expert with over 20 years experience. Shelby has co-written a book series titled “The Enlightened Party Planner: Guides to Creating Parties from the Heart” and developed a 6-step formula for bring people together to celebrate. She has also been a host and designer on the Style Network’s “Big Party Plan Off,” and owner of a successful event planning and promotions company.
Baby’s 1st Birthday
As a new mom, I had no idea how important a first-year birthday party was until I almost didn’t plan one for my daughter Natalie. I did think about it though, but couldn’t imagine who I’d invite? Natalie didn’t have many friends yet. What activities would we do? She just started walking four days before she turned one…a bit hard to play musical chairs. And because she put EVERYTHING in her mouth, party favors were completely out of the question. What was I to do? Nothing, I thought, why bother? It wasn’t until my mother, mother-in-law, and sisters-in-law all told me that first-year birthday parties aren’t for the baby but for the FAMILY, that I thought, “Oh, I can do that!”
First Baby Party Tips
I’ve come a long way since those early days, and learned a few tips worth sharing when it comes to celebrating your one-year-old. If this is your first baby, Tip 1: Know that the cake is the thing! The family really just wants to see your baby enjoying his or her first cake experience. So even if you’re health conscience like me, and not a big fan of sweets, you gotta let ‘em eat cake! Giving them their own personal mini cake or giant cupcake for them to devour is a fun idea. Tip 2: Consider a bib, t-shirt, or hat that identifies the occasion in photos. Tip 3: When picking out a birthday party outfit, pick out two. Natalie was so covered in chocolate after her first cake experience, she not only needed clean clothes she needed a bath too! She was truly the picture-perfect poster child for the “Got Milk?” campaign.
Second Baby Party Tips
If you are planning a first-year party and you already have children or inviting family who does, as was the case when my second daughter turned one, here are a few tips to consider. Tip 1: Provide a craft project for the older kids to do during the party, (preferably one that ties into your theme, of course). Tip 2: Give out Goody Bags DURING the party filled with fun things for the kids to do because they really don’t care much about watching a baby eat cake. Tip 3: When it’s time to open presents, give your older child a small gift to open as well, especially if your siblings are one to three years apart. This will make them feel included and not want to open all of their brother or sister’s gifts!
These tips are not included in this month’s episode of “Shelby’s Secrets to a Great Party!” at YouCanPlanAParty.com where I walk you through the process of putting together a Milestone Birthday Party, which just happens to be – surprise – a little girl’s first birthday. Keep these tips in mind though, as you watch the video clips, and consider them golden nuggets—a gift from me to you.
Currently the host of “Shelby’s Secrets to a Great Party!” airing on YouCanPlanAParty.com, Shelby Phillips is an award-winning party design expert with over 20 years experience. Shelby has co-written a book series titled “The Enlightened Party Planner: Guides to Creating Parties from the Heart” and developed a 6-step formula for bring people together to celebrate. She has also been a host and designer on the Style Network’s “Big Party Plan Off,” and owner of a successful event planning and promotions company.
queen of connection | Shelby L. Phillips 